How to specify times in which participants are unavailable

Participants marked busy, or unavailable, will not be able to attend rehearsals at the time.

Adding “busy-times” of participants is a central feature for rehearsal planning.

Adding a new busy-time-marker

To mark a participant’s time as busy (a time show or he can not attend rehearsals):

  1. Go to the calendar view
  2. On iPhone only, open the second toolbar, by tapping on the toolbar button [  ]
  3. Tap the “Persons’s Calendar” button [  ]
  4. Choose the relevant participant
  5. On the participant’s calendar, long-press on the calendar to create a busy time marker.

                      

Note about rehearsal-rooms
To show that a rehearsal-room is unavailable, follow the same steps: instead of choosing a participant’s calendar (see step 4 above), you can open a rehearsal-room calendar.

Editing via swipe gestures

You can move a busy-time-marker or change its start or end time using swipe gestures.

To do so, long-press the busy-time-marker until it is highlighted, and then swipe your finger up and down to adjust it:

  • If you long-press on the top-third, you can then change the start time.
  • If you long-press on the center, you can then move the busy-time as is.
  • If you long-press on the bottom-third, you can change the end-time.

Editing using the busy-time editor

To edit the busy-time-marker via editor:

  1. Tap on the busy-time-marker to open the editor.
  2. Change the settings as wished
  3. Optionally add a comment to the marker
  4. Tap ‘Save’ to keep the changes or ‘Cancel’ to discard any changes.

       

Related videos

If you want to see how this is done in practice, have a short look at the video below: